This Guide Memo defines University policy on designation of and payment for vacations. Review present University breaks in the Cardinal in the office internet site.
Authorized by the Vice President for hr.
Relates to Stanford University workers perhaps perhaps perhaps not included in collective bargaining agreements. For policies that connect with workers included in collective bargaining agreements, make reference to the agreements between Stanford University and SEIU Higher Education Workers Local 2007 and Stanford University as well as the Stanford Deputy Sheriffs’ Association. Agreements can be bought at work Relations & Collective Bargaining. This policy will not affect employees that are contingent.
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1. Eligibility for Paid Vacations
a. Regular staff employees (those appointed for 6 months or much much longer on an ongoing or basis that is fixed-term for at the least 20 hours per week) qualify for paid breaks you start with initial day’s work. Contingent employees aren’t qualified to receive paid breaks.
b. An employee must work or be on previously approved paid leave status on his/her regularly-scheduled work day, both immediately before and after the holiday to receive holiday pay. The only exceptions are workers on seasonal/temporary layoff, or workers with authorized leave that is unpaid starting your day after or closing the afternoon prior to the vacation.
c. Workers whose day that is last of precedes any occasion aren’t qualified to receive getaway pay.
2. Times Designated as Paid Vacations
a. Scheduled Holidays
The times designated by the University for the observance associated with holidays that are following planned every year because of the Cabinet. Those dates are typically planned as given below:
| times Designated as Paid vacations | |
|---|---|
| Holiday Name | Date of getaway |
| New 12 months’s Day | January 1 |
| Martin Luther King, Jr. Day | January – 3rd Monday |
| Presidents’ time | February – 3rd Monday |
| Memorial Day | might – final Monday |
| Independence Day | July 4 |
| Labor Day | September – very very very first Monday |
| Thanksgiving | November – 4th Thursday |
| Friday after Thanksgiving | November – as mentioned |
| Winter getaway | December 24 |
| Winter getaway | December 25 |
| drifting getaway | See part 5 below |
3. Policy When any occasion Falls for an or sunday saturday
A vacation that falls on Saturday is seen because of the University in the preceding Friday. A vacation that falls on Sunday is seen in the after Monday. Whenever December 25 falls on Saturday therefore the Winter getaway is seen on Friday, the December 24 Winter Holiday is seen on Thursday.
4. Policy Whenever a vacation Falls During Winter Closing
The University could have a wintertime closing through the work days offering the Winter vacations or brand brand New 12 months’s Day getaway. Employees in operational devices that observe cold temperatures closing will receive vacation pay for breaks that fall through the closing, and can even make use of available PTO, drifting vacation, accrued holiday, unpaid time down, or any mixture of these, in the staying closing times. See Administrative Guide Memo 2.1.8 : Miscellaneous Authorized Absences.
5. Drifting Getaway
a. Drifting Holiday Policy
For regular, full-time workers, eight hours of drifting vacation can be obtained on January 1 (or date of hire for workers employed after January 1) and will be studied on any time or partial time within that calendar 12 months that is mutually decided by the worker and manager. For workers working lower than full-time, the total amount of time credited given that drifting getaway is prorated on the basis of the worker’s frequently scheduled work hours.
b. Reporting Drifting Holiday Time
- Non-Exempt Employees: Record all drifting vacation time taken throughout a pay duration when you look at the hr management system (Axess/PeopleSoft HRMS).
- Exempt Employees: It is really not essential to report any holiday that is floating lower than four hours. For reporting purposes of four or maybe more hours, record at the least four hours or the real time taken if over four hours.
c. Floating getaway and Winter Closure
Employees may “borrow” up to their complete number of the the following year’s drifting getaway to pay for time that will otherwise be unpaid during cold weather closing.
d. Guide to Supervisors: drifting vacation in instances of Termination
If a worker is usually to be ended as well as the attained holiday that is floating perhaps perhaps perhaps not been employed by the worker, plans must be created for the worker to simply take the floating vacation just before termination. Should this be extremely hard, report the unused holiday that is floating the Termination Web Form. The worker will receive pay that is regular the vacation.
ag ag ag e. More details
to learn more, speak to your regional recruiting Manager (HRM). For a summary of HRMs, be sure to begin to see the Public set of Stanford HR Managers and Associates in the HR at Stanford site.
6. Getaway Pay Policy
a. Whenever day’s getaway Observance Falls on A planned workday and worker Does Not work with That time
- Full-time and Part-time Exempt Salaried Staff
Full-time and part-time exempt salaried staff enjoy regular pay money for your day. - Full-time Non-exempt Regular Employees
Full-time non-exempt employees that are regular as much as eight hours of regular purchase the straight-time scheduled hours during the day.
Part-time Non-exempt Regular workers
Part-time non-exempt regular workers receive pay either because of their straight-time hours planned for your day, and for how many hours acquired by dividing their normal quantity of planned work that is weekly by five days, whichever is greater.
b. Whenever day’s getaway Observance Falls on worker’s Scheduled Day Off and worker can not work on That time
- Full-time Exempt Salaried Employees
Full-time exempt salaried workers get a later date down with pay in identical twelve months, or whenever worker’s division determines that a later date down isn’t feasible, eight hours are put into personal time down effective January hands down the after season. - Part-time Exempt Salaried Employees
(a) whenever a normal working arrangements is the exact exact exact same amount of hours daily for five times each week, the worker gets a later date down with pay. Nevertheless, in the event that worker’s department determines that point down on a later date just isn’t feasible, the hours are included with personal time down.
(b) whenever time-table is four or less times each week or varying amounts of hours daily during every week, the employee receives time down with pay on another workday for the amount of hours acquired by dividing the normal quantity of regular hours by five times. Nevertheless, if the worker’s division determines time down on a later date is certainly not feasible, the hours are put into time that is personal. - Full-time Non-exempt Regular Employees
Full-time non-exempt regular workers get a later date down with regular pay, or as soon as the worker’s division determines a later date down isn’t feasible; the worker gets a supplementary time’s pay at one and one-half times the straight-time price. - Part-time Non-exempt Regular Employees
Part-time non-exempt regular workers get a later date down with regular pay on another workday either for the straight-time hours typically planned for the day that is alternate, or even for how many hours acquired by dividing the conventional amount of regular work hours by five times, whichever is greater.
c. Whenever Worker Deals With Day’s Getaway Observance
- Full-time and Part-time Exempt Salaried Employees
Full-time and part-time exempt salaried workers may get partial or compensatory that is full off whenever authorized because of the manager as suitable for the functional circumstances. - Full-time Non-exempt Regular Employees
Full-time non-exempt regular workers get some time pay that is one-half the hours labored on the break and either a later date down with regular pay in identical pay duration, or, whenever time off cannot be supplied, eight hours of additional pay (including shift premium, if relevant). - Part-time Non-exempt Regular Employees
Part-time non-exempt regular workers get some time pay that is one-half the hours labored on the break and either time down with purchase exactly the same quantity of hours in the pay period, or, when time off cannot be supplied, additional pay money investigate the site for this wide range of hours. - Temporary or Casual Employees
Temporary or casual workers, including pupil workers, receive the established straight-time price of purchase the full time worked or the overtime price if any moment really worked surpassed eight hours in one day or 40 hours in a work week.